Job Description

Administrative Clerk (Administrative Assistant)

PURPOSE: Perform a wide variety of moderately difficult clerical tasks in support of office and administrative operations. Assist in clerical, case flow and database input.

ESSENTIAL JOB FUNCTIONS:

• Gathers information from files and data sources. Consolidates information and/or data into standard format.

• Prepares moderately difficult summary type reports and performs arithmetical calculations to verify accuracy of data.

• Composes and prepares routine correspondence.

• Operates office equipment and uses computer software to generate correspondence, spreadsheets, and other documents. Enters data into databases.

• Sets up and maintains file systems.

• Answers phones, refers messages, answers inquiries, offers assistance, refers caller to others, or takes appropriate action.

• Receives, records, sorts, opens and distributes mail.

REQUIREMENTS:

High school diploma or equivalent and one to two years of job-related experience required. One (1) year experience serving in an administrative support role using a personal computer to administer office functions and create office documents, including knowledge and experience with Microsoft Office products required. Must be familiar with multiple software systems (e.g., Excel, WordPerfect, Word, and PowerPoint) and the ability to learn new ones quickly. Must be familiar with burning CDs and scanning documents/images. General knowledge of office skills such as phone etiquette, setting up and maintain files is important. Reliability and attention to detail is absolutely critical. A Top Secret security clearance is required.